Student Cultural Exchange
Loreto Kirribilli recognises the value of exchange programs in the cultural development of our students. The appreciation of the heritage of language and culture is identified as part of Loreto Education Philosophy. Through involvement in overseas student exchange programs and exposure to other cultures, the ideas of mutual respect, acceptance of difference and the presumption of goodwill will be enhanced. Applications for placement of exchange students at Loreto Kirribilli are made by independent requests from the Loreto parents who will be hosting the student. Professional organisations, such as Southern Cross, will at times contact the school seeking placement for a student. Such applications, however, need to be made by the host parents to the Principal. All requests for temporary enrolment of an exchange student should be made in writing to the Principal as early as possible, outlining the dates required and giving background information. A decision will be made based on the school’s prior commitments and the compatibility with our program for the period requested. It is the school’s usual practice to accept students into Years 10 and 11 only and, with the exception of unusual circumstances, a maximum of two students per year group at any one time would be accepted. Exchange students are not required to wear uniform for short term stays (less than 3 weeks) but a school uniform is required for longer stays. Exchange students must not inhibit the learning of Loreto students and are expected to obey all school rules. Exchange students do not attend retreats.
Many of our students participate in overseas exchange programs either arranged independently or through professional organisations. Permission to be absent from school to participate in an exchange program must be sought in writing from the Principal by Week of the intended exchange. In order for the exchange to have school approval, the girl must intend to study the language of the country of the exchange for Years 11 and 12.
Permission to be absent from school, in order to participate in an exchange program, will not be granted to Year 10 girls doing the accelerated Mathematics course, as HSC coursework will continue throughout Term 4. For those not doing the accelerated Mathematics program, permission to be absent cannot be granted prior to the completion of Year 10 coursework at the end of Week 6, Term 4. Acceptance of our students into an exchange program does not guarantee that Loreto will be able to offer a reciprocal school experience for an overseas student.
A reminder about the changes to the Education Act. Student leave during school time is to be at a minimum and only permissible for significant pastoral reasons and in consultation with the school. All families must contact the school prior to any bookings been made regarding leave. Any holiday that has been booked without school consultation may impact on your daughter’s assessment results.
Please read the detailed outline of the changes:
As outlined in the first newsletter there have been changes made to the NSW Attendance Codes. These changes have been implemented to ensure nationally consistent parameters for the collection and reporting of student attendance data.
In schools there are 3 acceptable reasons for a student’s non-attendance at school. These are:
If a Principal does not accept that a student’s non-attendance satisfies the criteria for one of these categories, the absence will be recorded as unexplained.
As part of the implementation of the National Standards, holidays taken by students outside of school vacation periods will now be included as absences and no longer an exemption from attendance. Parents are encouraged to holiday during the school holiday period. Students at Loreto Kirribilli enjoy extensive holiday periods and parents are strongly discouraged from requesting additional holiday leave during term time because of the disruption that this may cause to their daughter’s academic and wellbeing program.
If you require leave or exemptions, please note that this may impact on your daughter’s assessments if they are scheduled during her absence. Each request for leave or exemption will be reviewed and a decision will be made as to whether the leave is approved or unapproved leave.
The process for exemption remains the same – however as outlined above holidays will not be an exemption.
Request for exemption process
Principals also have the authority to grant an exemption from attendance at school for certain reasons including:
- exceptional domestic circumstances, but not including participation in family holidays during school term, subject to being satisfied that this is in the best educational interests of the child
- other exceptional circumstances such as the health of the student where sick leave or alternative enrolment is not appropriate
- the child being prevented from attending school because of a direction under section 42D of the Public Health Act 1991
- employment in the entertainment industry or participation in elite sporting events for short periods of time
(From DET Exemption from School –Procedures)
Parents will submit the application and supporting documentation, where requested, to the Principal
- The Principal will consider the application in accordance with the criteria in the guidelines from the NSW Department of Education and Communities
- Where the application is supported the Principal will provide the original exemption certificate to the parent/s
- Students must collect the Leave from School Assessment Form from their Year Wellbeing Coordinator
- Where the application is not supported the Principal will notify the parents in writing of the unsuccessful outcome
- Copies of the application and exemption certificate are filed by the Circle Teacher with the student’s absentee notes
The original application form, a copy of the exemption certificate and the Minister’s delegation are placed in the student’s Year Coordinator file.
Request for Leave process
Absence Other than Sick Leave (LEAVE)
Principals in NSW schools have the authority to record non-sick leave in a school year for students of compulsory school age who are absent and whose parents have provided an acceptable explanation of the absence. The absence may be due to:
- misadventure or an unforeseen event
- participation in special events not related to the school
- Travel in Australia or overseas
- domestic necessity, such as the serious illness of an immediate family member
- attendance at funerals
- recognised religious festivals or ceremonial occasions
(From NSW Attendance Register Codes)
If your daughter is absent from school due to any of the above reasons, the absence will be recorded on the Attendance Register as Leave from School.
A note of explanation is to be given to the Circle Teacher for 1-2 days. For 3 or more days parents are required to complete an Application for Leave form.
Where possible it is requested that the school be provided with at least 4 weeks’ term time notice.
- For absences of three (3) or more days, submit the leave form to the Principal. You may provide an accompanying letter or any necessary paperwork to support your request.
- Student must collect the Leave from School Assessment Form.
- Parents will be informed of decision.
- For absences of 1-2 days, please provide the Circle Teacher with a signed note.
Please refer to the Parent Wellbeing Chalk page the application forms and process.
Thank you for your understanding and support in these changes. If you have any queries please contact me.
Condition of use – Student Opal Card
It is a condition of use that students tap on and tap off at the start and at the end of each trip with their Student Opal Card. This is important to ensure correct patronage data is recorded, which is used to plan school special and regular route bus services. This data helps State Transit ensure adequate capacity is provided, so students can travel to and from school safely. Currently, many students are failing to tap on or off the Opal readers when using their Student Opal Card.
To assist with future service planning, can you please advise your daughter of this important condition of use so State Transit can continue to provide effective school bus services in the future.